The Web Professional’s Toolkit

rp_web-toolkit.jpgWe all have hectic days. There’s too much to do, not enough time to do it, and far to many people asking you why you haven’t done it yet. Luckily, the internet is here to help. These fantastic tools can track your tasks, remember your notes, and fix annoying problems. So take a break, and let these tools take on some of your load.

Project Management

I usually always provide multiple options when making recommendations as everyone has different needs, BUT this category is special. I have spent numerous hours researching and using trial / demos of various tools with only one seeming to be easy enough, flexible enough, and affordable.



Teamwork Project Manager

If you’ve worked with us, you’ve probably already been introduced to this tool. On Teamwork PM, you can create tasks, remember dates, track hours, communicate with team members, store files, save important notes – and the list goes on (including direct integration with popular services such as Google Docs, Freshbooks, and more!) And, did I mention they even have apps for iPhone and Android? Best of all, these guys have the most amazing customer support, and keep improving their product based on user feedback.

File Management



This little gem is another result of hours of research (and a few horrible file destroying experiences with some of their competitors). SugarSync lets you back up ANY file to the cloud, sync across all of your devices, across multiple users, share with public or private links, and it just works!! With fantastic upload and download speeds  (assuming you have a reasonable internet connection) I never even notice this little guy is running.


Google Drive

Let’s get it over with; Google is the almighty master of all things internet. Google Drive isn’t just storage, or we would have ditched it for SugarSync completely. Neither is it limited to Google Docs, although that part is pretty handy. Google combined those two functions with presentation, spreadsheet, and even drawing tools, tossed in sharing capabilities, and gave it their slick interface. We love it.

Online Meetings



With join.me, you can set up screen sharing in just a few simple clicks. Viewers don’t need an account to view your screen; they just need the code for your online meeting room. You can also allow visitors to present, give control of your computer to someone else, and so much more. It has a super simple interface and very affordable pricing (including FREE!)



GoToMeeting provides web conferencing and online meeting tools to organize virtual meetings, webinars and training. It uses  HD Faces video conferencing solutions and enables to share the screen and to save the conversations. Other tools include GoToWebinar to set up webinars with up to 1,000 people and generate more qualified marketing leads and GoToTraining, their online training software that lets you hold interactive training sessions with up to 200 people.

Social Media Account Management



Buffer helps you manage multiple social media accounts at once. Quickly schedule content from anywhere on the web, collaborate with team members, and analyze rich statistics on how your posts perform. Platforms include Facebook (profiles, pages and groups too!), Twitter, Google +, Linked In (Profiles and pages), and App.Net.  They also have an “Awesome Plan” perfect for micro businesses, as well as business plans perfect for small, medium and large businesses as well as agencies — all of which include stellar analytic tracking.  Oh, and did I mention they have both iOS and Android apps?



HootSuite is for the single social networker. You can sync all of your social accounts to this site, including LinkedIn, Twitter, Google+, and Facebook. Once you’re synced up, you can view content streams, send messages to multiple accounts, and even track user interaction.

A Few More Tools (aka the “other” category)


Sample Content


All the designers and web developers out there will love this fun little tool; never again will you have to guess what your responsive site looks like. Click on the monitor size you want, and it will automatically open a browser window to those specifications. If you don’t see the resolution you need, you can easily enter your own.



FireShot is my favorite tool for showing our dev team exactly what part of the site needs to be tweaked, and for annotating tutorial screen shots for client training. It lets you capture web page screenshots, perform quick edits, add text annotations, and save the captures as a PDF or image file, send to e-mail, print or copy to clipboard, export, and more.  It works in Firefox, Chrome, Opera and IE.



Do you forget things easily? Evernote is here to save the day. Any notes added via your phone or computer are saved online and easily accessible. You can add videos, audio recordings, and pictures, too. If you’re using a mobile device, Evernote will also remember the location where the note was taken. Once your notes are added, you can organize and share with other users.



So you’ve got all of these great new tools, but you need a way to make them work together. Well, If This Then That can do that for you. Set up custom “recipes” to push information from one application to another. Whether you want to save emails on Box.net, or simply send tweets to Facebook, this application can do it all.

Have a Tool to Share?

New apps, and tools are always popping up, and we love finding new ones. If you have a tool that you just can’t live without let us know!

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